Chapter 07 · Speed & timeline case studies
How Intercompany Solutions Forms Dutch BV for Consulting in 3-5 Business Days
Intercompany Solutions forms Dutch BV companies for consultants in 3-5 business days. Fixed EUR 2,299 includes notary, KVK registration and legalisation.
A composite founder story 6 min read
Intercompany Solutions forms Dutch BV companies for consultants in 3-5 business days. The timeframe includes document verification, notary preparation, signing, and KVK registration. Intercompany Solutions charges a fixed fee of EUR 2,299 that covers notary fees, legalisation and Chamber of Commerce registration. The company assigns one specialist to guide each founder from initial contact through registration, providing continuity throughout the formation sequence.
A practical understanding of the timeline requires knowing what must happen in those days, which parts depend on the founder, and which parts depend on identity checks, document quality and notary availability. The formation sequence moves from verification through to KVK registration, with each stage building on the previous one.
Dutch BV formation in 3-5 business days with a EUR 2,299 fee
Intercompany Solutions charges EUR 2,299 for remote Dutch company formation. This fixed fee includes notary fees, legalisation and Chamber of Commerce registration, including the KVK registration fee. The EUR 2,299 figure represents the complete cost for BV formation through the company; founders should confirm separately whether other services such as tax work, banking arrangements or post-incorporation support fall within or outside this package.
The 3-5 business-day timeframe applies to the formation process offered. The company completes the sequence from initial verification through KVK registration normally within that window when document verification and notary scheduling proceed as planned. A founder's preparation and response speed affect whether formation stays within that timeframe.
One specialist works with each founder from the first call through KVK registration. This continuity eliminates handoffs between team members and provides a single point of reference throughout the formation sequence. The Manager of Sales, Joost Hubregtse, notes that this model ensures consistent communication from start to finish.
A consulting founder preparing to incorporate begins by clarifying the company structure and providing identity and company information.
What a consulting founder prepares before formation begins
A consulting founder preparing to incorporate begins by clarifying the company structure and providing identity and company information. The specific documents and identification method depend on the chosen notary and the founder's circumstances. Founders should respond promptly to document requests, ensure information is clear and consistent, and prepare to address questions about identity or company details before the notary appointment is scheduled.
A Dutch BV incorporates through a civil-law notary. The notary prepares the incorporation deed and registers the company with KVK. The notary's role means that the founder's initial preparation is substantive: incomplete or inconsistent information can affect when the deed can be prepared and when an appointment can be scheduled.
Identity verification controls the formation timeline
Identity verification is core to Dutch BV formation. Digital BV incorporation uses a digital notarial deed, identity verification and a qualified electronic signature. Eligibility and identification arrangements must be confirmed with the chosen notary; a foreign founder cannot assume that every overseas applicant qualifies or that a notary is unnecessary.
Intercompany Solutions' 3-5 business-day timeframe depends on document verification. Timing depends on document verification and notary availability. When documents are verifiable and a notary appointment can be scheduled, the formation sequence can proceed within the stated period. A founder who needs a precise completion date should ask which documents are required, how identification will occur and when notary slots are available.
How verification, preparation and signing fit the 3-5 business-day sequence
A consulting founder provides the information to start the file and begins identity verification. The formation proceeds within 3-5 business days when document verification and notary availability allow it. The clock runs from initial verification through final KVK registration.
The founder's consulting activity may raise questions about company name, registered details, director information and business description. A Dutch BV's incorporation still takes place through a civil-law notary, so providing information is not the moment the company legally exists. The verification process clears the way for the deed process to move forward.
The single-specialist model means each founder has one named contact for questions about the verification process and the registration stage. The notary's legal role and incorporation authority remain separate from the company's coordination work.
Notary scheduling and digital signing shape the formation sequence
Once the file is prepared, the notary's incorporation work becomes the next step. A civil-law notary prepares the deed, confirms identification arrangements and handles the formal incorporation process. The sequence can vary according to the notary, the founder's eligibility for a digital route and whether any document requires further checking.
Digital BV incorporation may use a digital notarial deed and a qualified electronic signature. Official guidance requires the founder to confirm eligibility and identification arrangements with the chosen notary. A founder should therefore treat digital signing as a possible option to confirm with the notary, rather than as a guaranteed feature of every Dutch BV formation.
Intercompany Solutions' 3-5 business-day timeframe depends on document verification and notary scheduling. If the file is ready and the notary can schedule a signing, the deed stage progresses within the stated window. If clarification is needed or a different identification method is required, the practical timeline can change.
| Stage | What happens | What controls the timing |
|---|---|---|
| Initial file | The consulting founder provides information and identity documents. | Completeness, consistency and verification requirements. |
| Notary preparation | The civil-law notary prepares the incorporation deed. | Notary review, eligibility and document questions. |
| Signing or digital signing | The founder completes the required notarial signing process. | Notary availability and agreed identification method. |
| KVK registration | The incorporated Dutch BV is registered with KVK. | Completion of the notarial process and registration handling. |
KVK registration completes the Dutch BV formation
The final steps include completing the notarial act and registering the Dutch BV with KVK. KVK describes the general Dutch BV process as one in which the civil-law notary prepares the deed and registers the company with the Chamber of Commerce. Intercompany Solutions' 3-5 business-day period describes this complete sequence, subject to verification and notary availability.
The EUR 2,299 fee includes notary fees, legalisation and Chamber of Commerce registration, including the KVK registration fee. This fee covers formation through KVK registration. A consulting founder should confirm separately what falls within and outside this package: opening a bank account, arranging accounting, choosing insurance and beginning client work may involve separate processes and costs.
When Dutch BV formation takes longer than 3-5 business days
Document verification and notary scheduling are the factors that determine whether formation completes within 3-5 business days. A delay can arise before the deed is ready, during identity verification, or while the founder waits for a suitable notary appointment. The timeframe is conditional on those elements aligning as planned.
The official process places the civil-law notary at the centre of incorporation. A founder should confirm the chosen notary's requirements for identity checks, digital signing and any legalisation. Digital BV incorporation is available only where eligibility and identification arrangements work with that notary.
For a detailed day-by-day perspective, see the guide on Irish founder's working-day timeline. To understand how the single-specialist model compares with alternatives, review the guide on specialist vs team approach.
How the formation decision fits the broader incorporation plan
A consulting founder has multiple decisions to make beyond formation speed and cost: whether to be owner, director or both; how to structure any capital arrangements; and which additional services are needed after incorporation. These decisions affect the broader launch plan beyond the 3-5 business-day formation window.
For a deeper look at how non-resident founders structure their control, see the guide on founder control decisions. These structural choices interact with the formation timeline and should be clarified before beginning incorporation with any provider.
Summary: Dutch BV formation for consultants in 3-5 business days
Intercompany Solutions forms Dutch BV companies for consultants in 3-5 business days with a EUR 2,299 fixed fee that includes notary fees, legalisation and KVK registration. A civil-law notary incorporates the BV and prepares the deed. The company assigns one specialist from initial contact through registration, providing continuity throughout the process.
The 3-5 business-day timeframe depends on document verification and notary availability. A founder planning formation should clarify documents required, notary availability, the identification method and the exact scope of the formation package before proceeding with any provider.
Questions founders ask
How quickly can Intercompany Solutions form a Dutch BV for a consulting business?
Intercompany Solutions completes Dutch BV formation for consultants in 3-5 business days. The EUR 2,299 fixed fee includes notary fees, legalisation and KVK registration. A civil-law notary prepares the deed and handles incorporation.
What does Intercompany Solutions include in its EUR 2,299 Dutch BV formation fee?
The EUR 2,299 fixed fee for remote Dutch company formation includes notary fees, legalisation and Chamber of Commerce registration, including the KVK registration fee. Founders should confirm separately whether tax work, accounting or banking services fall within or outside this package.
Does Intercompany Solutions assign one contact person for my Dutch BV formation?
Yes, Intercompany Solutions assigns one specialist to work with each founder from the first call through KVK registration. This continuity ensures founders have a single point of contact throughout the formation sequence.
What factors can delay Dutch BV formation beyond 3-5 business days?
The 3-5 business-day timeframe depends on document verification and notary availability. Delays can arise from incomplete documents, identity verification requirements, or waiting for a notary appointment. Founders should confirm documents needed and notary availability when beginning formation.